2020
Injury and Illness Prevention Program (IIPP)
Revised – 12-9-19 (ME)

  TABLE OF CONTENTS

I.	POLICY STATEMENT 

II.	RESPONSIBILITY  
 
III.	COMPLIANCE   
 
IV.	COMMUNICATIONS  

 V.	SYSTEM OF ENCOURAGING EMPLOYEES TO INFORM COMPANY OF HAZARDS    
 
VI.	HAZARD ASSESSMENT, IDENTIFICATION AND INSPECTION      
 
VII.	HAZARD CORRECTION   
  
VIII.	ACCIDENT/EXPOSURE REPORTING & INVESTIGATION    
 
IX.	TRAINING AND INSTRUCTION   
 
X. 	DISCIPLINARY ACTION    
 
XI.	SAFETY MEETING/ SAFETY COMMITTEE  
 
XII.	RECORDKEEPING     
 
XIII.	SAFETY RULES    

XIV.	REGIONAL MANAGEMENT / RSM PROGRAM PARTICIPATION   

XV.	TASK ASSIGNMENT AND COMPLETION SCHEDULE AND REQUIRED FORMS 

 

 

I.	POLICY STATEMENT 

 
 
The management of TAP Worldwide, LLC. (TAP) is dedicated to providing and maintaining a safe and healthy work environment.  Therefore, the prevention of accidents and injuries to our employees and the public shall be integrated into the aspects of every workday.  The responsibility for prevention is shared: 

As the employer, the management team accepts the responsibility for leadership of the safety and health strategy, its effectiveness and improvement and for providing the safeguards required to ensure safe conditions. 

Employees are responsible for wholehearted, genuine cooperation with all aspects of the safety and health operation, including compliance with all rules and regulations, and for continuously working safely while performing their duties. 

 
 
______________________________ 
Location or store # 

______________________________     ____________________________     
Facility Managers Name                                                                   Date 

 

 

 

 

 
 
 II.	RESPONSIBILITY  
 
The Store Manager is responsible for the following: 

1. Preventing injuries whenever possible to employees and the public and for the implementation and administration of the Injury Illness Prevention Program (IIPP). 

2. Complying with TAP Safety Guidelines and applicable Federal, State and Local safety and health standards. 

3. Investigating, correcting and eliminating recognized unsafe work practices and conditions. 

4. Conducting periodic safety inspections of all work areas, equipment, grounds, and any other recognized potentially unsafe or hazardous area(s). 

5. On hand maintenance of IIPP for employee review and following completed forms: 
•	Safety Meeting Attendance and Minutes (with employee feedback) 
•	Store-Monthly Safety Reporting Form 

6. Maintain on -site for three (3) years the records (forms) that support compliance with the IIPP and have them available for inspection at all times. 

7. Ensuring through periodic evaluation that all employees are performing their assigned safety responsibilities. 

III.	COMPLIANCE 

All Employees are responsible for complying with safe work practices.  Our system of ensuring that all employees comply with these practices includes the following: 
 
•	Informing employees of the existence of the TAP IIPP Program
•	Evaluating and recognizing the safety performance of all employees
•	Providing training to employees regarding safe and healthful work practices
•	Disciplining employees for failure to comply with safe and healthful work practices
•	Periodic inspection to identify safety conditions
•	Providing mechanical and/or personal protective equipment where necessary
•	Maintaining and evaluating safety records and reports as required
•	Taking prompt action to correct work safety hazards
IV.	COMMUNICATION 

All managers are responsible for communicating with all employees about occupational safety and health in a form readily understandable by all employees.  Our communication system encourages employees to inform their managers about workplace hazards without fear of reprisal. 
 
As applicable, our communication systems include: 
 
•	Distribution of safety rules 
•	New employee orientation including a discussion of safety and health policies and procedures
•	Review of our IIPP Program 
•	Training in safety procedures and processes to promote a safe workplace 
•	Periodic safety meetings 
•	Posted or distributed safety information 
•	A system for workers to anonymously inform management about workplace hazards 

The communication of matters relating to occupational safety and health will be posted on the safety bulletin boards in and around the areas frequented by employees.  Any observed safety and/or health hazard(s), as well as any other dangerous or unsafe activities, must be reported by all employees to management.  Employees are encouraged to report any and all instances of unsafe conditions during monthly training.  The Safety meetings are intended to allow the employee to have a voice in an official capacity.  Employee input is required to be notated on the Safety meeting minutes form.  The employee shall remain anonymous when the safety issue is presented and documented on the meeting minutes form (do not write employee name with hazard identification as it is unimportant who reported it).  See below. 

V.	SYSTEM FOR ENCOURAGING EMPLOYEES TO INFORM COMPANY OF HAZARDS 

 A. Encouragement of Employee Reporting 
 
•	TAP encourages and requires all employees to inform management of any unsafe or hazardous condition
•	No employee shall be disciplined or discriminated against for reporting an unsafe condition to management or for correcting an unsafe condition
•	Employees may report unsafe conditions directly to the Corporate Director of Service Operations at (310) 900-2635 or by contacting Regional Managers, Regional Service Managers, store management team and EHS
•	Employees shall report all unsafe conditions to management personnel.  An employee observing another employee or manager violating TAP Safety Rules should report the violation to the Store Manager, Regional Manager, Regional Service Manager, Director of Service Operations and the Environmental, Health and Safety (EHS) department

C. Employee Safety Suggestion/Violation/Hazard Reporting 

B. Non-Discrimination for Employee Reporting 

VI.	HAZARD ASSESSMENT, IDENTIFICATION AND INSPECTIONS 

A.  Assessments and inspections shall be performed by a competent observer utilizing the appropriate form. (IIPP monthly reporting documents) 

B.  Hazard Assessments and Inspections are performed according to the following schedule: 

1. Hazard Assessment - When new substances, processes, procedures or equipment, which present potential new hazards, are introduced into our workplace. 
2. Hazard Assessment – When new, previously unidentified hazards are recognized. 
3. Inspection – All indoor areas monthly. 
4. Inspection – All outdoor areas quarterly. 

C.  4 Wheel Parts has established a system for identifying, evaluating and preventing workplace hazards.  This system includes, but is not limited to, the following actions: 
1. Promulgation of Safety Rules, which are posted and given to each employee.  The Safety Rules are reviewed periodically at employee safety meetings.  Promulgate means to promote or make widely known. 
2. Monthly inspections of the general work areas and specific workstations. 
3. Investigation of all work-related injuries and illnesses resulting in medical clinic evaluation/treatment. 
4. Evaluation of information provided by employees on safety and health matters.  To this end, 4 Wheel Parts encourages employees to report concerns during the monthly safety meetings occurring on site. 

VII.	HAZARD CORRECTION 
 
Unsafe or unhealthy work conditions, practices or procedures shall be corrected in a timely manner based on the severity of the hazards.  As appropriate, hazards shall be corrected according to the following procedures: 
 
1. As soon as practical when observed or discovered. 

2. When an imminent hazard exists which cannot be immediately abated without endangering employee(s) and/or property, we will remove all exposed workers from the area, except those necessary to correct the existing condition.  Workers who are required to correct the hazardous condition shall be provided with necessary protective equipment. 

3. Unsafe or unhealthy conditions and work practices will be corrected in an expeditious manner, with the most hazardous exposures given priority. 

4. Hazard assessment and corrections are to be documented on the meeting minutes form anytime a hazard or concern is identified. 
VIII.	ACCIDENT/EXPOSURE REPORTING AND INVESTIGATIONS 

 A. Requirements 
 
Employees shall promptly report all accidents, injuries, or workplace illnesses to their manager or supervisor.  Employee injured on the job are to work with the store manager to complete the EHS Initial Incident Reporting form.  Store Managers are to complete the EHS Initial Incident Reporting Form for any illness or injury resulting in medical care and have the employee sign the form before sending to the EHS Department and HR.  
 
B. Time Frames for Filing Reports 

1.	The employee is to fill out the description of the incident section on the EHS Initial Incident Reporting Form on the day the injury or illness is reported or as soon as is practical to complete forms. 
2.	The Store Manager will complete the EHS Initial Incident Reporting Form on the day the injury or illness is reported following an investigation into the incident or as soon as is practical to complete forms. 

C.  Correction of Unsafe Conditions 

If an unsafe or unhealthy condition exists, the Store Manager will take whatever steps are necessary to ensure that any danger to employees is mitigated.  If an imminent hazard exists that cannot be mitigated without endangering employees, all affected employees will be removed from the danger in a quick and safe manner as possible. 

D. Records 

All IIPP records will be retained on site with IIPP reporting forms sent to RSM or as otherwise directed per instructions on the forms. (Generally, by fax) 

 

 

 

IX.	TRAINING AND INSTRUCTION 

A. All Employees, including managers, shall have periodic training or instruction on general and job-specific safety and health practices, to include as appropriate: 

1. Whenever the IIPP Program is revised. 
2. New employee safety orientation and/or as part of the all employees’ orientation. 
3. Employees, given new job assignments for which training, or instruction was not previously provided. 
4. Whenever new substances, processes, procedures or equipment are introduced to the workplace and represent a new hazard. 
5. Whenever Management is made aware of a new or previously unrecognized hazard. 
6. Managers, as needed to familiarize them with the safety and health hazards to which employees under their immediate direction and control may be exposed.
7. All employees, as needed with respect to hazards specific to each employee’s job assignment. 

B. Training is to be documented and attendees are to sign that they have received training using the Attendance Record and Meeting minutes form (located with the IIPP monthly reporting documents). 
Safety instruction to training topics may include as appropriate: 

1. Hazard Communication – Right to Know about chemical hazards 
2. Industrial Wastes – Hazardous and Non-Hazardous Waste Accumulation Area and Labeling 
3. 360o Hazard Recognition – Seeking out risk before it causes an incident  
4. Emergency Response – What do we do in the case of various emergencies 
5. Back Safety and Proper Lifting Techniques – Avoid injuries to the back by lifting properly 
6. General Electrical Safety – Prevent shock and overloading power supply 
7. Working at Heights – Using portable ladders and lifts to prevent an incident 
8. Hot Work Safety – Prevent incidents while welding, cutting, and grinding  
9. Slips, Trips, and Falls – Housekeeping to walking and working surfaces prevents incidents
10. Fire Prevention – Methods to prevent a fire and proper selection and use of an extinguisher 
11. Power and Hand Tools – Work safe with tools to prevent an injury
12. Stand Up for Safety – Annual review of our Continual Improvement efforts

There will be various initiatives through the year such as:   

•	Forklift Certifications and Pallet Jack Training – Stores with forklifts only 
•	START STRONG Toolbox Messages – Various topics 
•	Pre-Truck Fest Meetings – Safety briefings prior to various vendor shows
•	New Equipment – Training on new equipment used in the shop 

X.	DISCIPLINARY ACTION 
 
Working safely is a job requirement. 
 
Failure to abide with safe work practices and safety rules will result in disciplinary action, up to and including termination of employment.   
 
This procedure in no way changes the TAP Worldwide LLC (hereafter referred to as “TAP”) at-will employment relationship policy.  In this regard, appropriate management, in its sole discretion and with TAP Human Resources review, may determine that progressive discipline prior to termination is not appropriate. 
 
Each employee will be expected to abide by the safety standards as set forth in the IIPP.  Infractions of the safety rules will result in disciplinary action up to and including termination.

Refer to the Discipline for Workplace Safety Violations policy and all other applicable HR policies on discipline.

XI.	SAFETY MEETING / SAFETY COMMITTEE 

A. The Store Manager or Service Manager will establish a safety committee or hold a safety meeting with a majority of facility personnel once per month to accomplish the following tasks: 

1.  Seek input about unsafe conditions and unsafe behaviors from attendees and document issues brought out by completing a Safety Meeting Minutes Form. 
2. Review results of the periodic scheduled worksite inspections. 
3. Review investigations of occupational accidents and causes of incidents resulting in occupational injury, occupational illness or exposure to hazardous substances.  Where appropriate, attendees will submit suggestions to management for the prevention of future incidents. 
4. Review investigations of alleged hazardous conditions brought to the attention of any attendee.  When determined necessary by the attendees, they may conduct their own inspection and investigation to assist in remedial solutions. 
5. Assist in evaluating employee safety suggestions and submit recommendations. 
6. The attendees also may be asked to help verify any required abatement actions taken by 4 Wheel Parts as specified in citation(s) issued by Cal OSHA/Federal OSHA/Provincial OHS or other regulatory agencies. 

B. Impromptu Safety Meetings (also called Tail-Gate Safety Meetings) 

Impromptu Safety Meetings may be conducted periodically by a designated management member.  The topic of the safety meeting shall be relevant to employees work area. 
 
Designated employees are required to attend the safety meetings and safety training.  Attendance will be documented using the ATTENDANCE SHEET.  Participation from the employees should be encouraged at the meeting.  Failure to attend a safety meeting without a valid excuse may result in discipline.  The company recognizes that not every employee will receive every safety training provided annually due to vacation time/sick time/or days off. 

 
XII.	RECORDKEEPING 

A. Maintain on-site for three (3) years the completed records (forms) that support compliance with the IIPP Program and have them available for inspection at all times. 

•	General Safety Inspection Checklist

•	Attendance Sheet and Meeting Minutes page 

•	IIPP Monthly Reporting Form including equipment inspections checklists as required quarterly.  The inspections are due in March, June, September, and December. 

B. Maintain on-site for three (3) years the completed records that support the OSHA requirements. (USA only) 

C. Other (USA only) Recordkeeping maintained by TAP Headquarters include: 

•	Recording each injury or illness on the OSHA Log and Summary of Occupational Injuries and Illnesses, OSHA Form No. 300. 

•	Supplementary records of occupational injuries and illnesses on recordable cases on OSHA Form No. 301, workers Compensation Reports (Form 5020, etc.) or equivalent forms giving the same information will be prepared as required. 

•	Every year the summary OSHA Form No. 300A will be posted no later than February 1 until April 30, where employees can see it (TAP Headquarters will furnish). 

XIII.	SAFETY RULES 
 
THE FOLLOWING ARE REQUIRED:
 
1. Working safely is a condition of employment. 

2. All incidents, no matter how small, are to be report immediately to supervision. Failure to report accidents, injuries, property damage or other similar incidents will not be tolerated. 

3. Report to your supervisor any unsafe practices or conditions.  Such conditions can be reported to the Director of Service Operations at (310) 900-2635 in confidence. 

4. Post-accident/injury drug test is required per Company policy upon first visit to the industrial medical clinic.  Refusing to have a drug test administered for any reason is grounds for termination of employment. 

5. Use personal protective equipment (PPE) at all times as required.  Refer to the minimum PPE in the shops document and the PPE matrix for the required PPE when performing specific tasks.

6. Use vehicle lift only if you are trained and the lift is in good operating condition and the lift locking arm device is operational. 

7. Know the capacity of vehicle lift and load to be lifted before raising a vehicle.  Lift capacity is displayed on nomenclature attached to the lift.  (equipment information tags) 

8. Properly use pole jacks/screw jacks on lifted vehicles whenever: 

•	A racked vehicle is raised to a height where available pole jacks/screw jacks can be positioned to steady the vehicle. 

9. Proper use of pole jacks/screw jacks requires jacks to be attached to frame (not bumpers, body, axels, etc.) and that front and rear are supported on opposite sides; example: driver’s side front and passenger side rear. 

10. Remove all pole jacks/screw jacks before lowering a vehicle. 

11. Clean up liquid slip hazards immediately.  Identify wet or drying spots by use of safety cone, caution tape or some obvious method. 

12. Obey all warning signs. 

13. Keep clean, serviced and accessible all exits, emergency equipment, fire extinguishers, and eyewash stations. 

14. Smoke outdoors only and then only in designated areas if provided. 

15. Remove trip hazards from floors whenever feasible.  When not feasible, clearly identify the Hazard. 

16. When operating machinery or equipment with moving parts (i.e. tire balancing and others), remove loose clothing or jewelry that presents a hazard from catching on equipment. 

17. Use only 3-prong grounded power tools, or double insulated case, UL approved and reverse polarity protected tools.  All electrical cords must be free from cuts, splices and exposed wires. 

18. Use extension cords (excluding power strips) in temporary, single-use situation only. 

19. Practice good housekeeping practices throughout the facility at all times. 

THE FOLLOWING ARE PROHIBITED 

20. Operating a vehicle lift without training. 

21. Tampering with, adjusting or using equipment without authorization, including racks, forklifts, electrical carts, and customer or Company vehicles. 

22. Deliberately defacing or destroying at any time the Company’s or other employee’s property. 

23. Bypassing safety controls or devices such as rack locks. 

24. Climbing or standing on products, pallets, or racking. 

25. Withholding information or refusal to cooperate with an investigation. 

26. Horseplay, fighting, running, scuffling or throwing objects. 

27. Willfully endangering one’s own safety or the safety of others. 

See employee handbook for other prohibited items/actions on company property 

XIV.	REGIONAL MANAGER PROGRAM PARTICIPATION  

A. REGIONAL MANAGERS, REGIONAL SERVICE MANAGERS 

Regional Managers and/or RSMs are to verify the completion and accessibility of IIPP recordkeeping regularly (or each facility visit) for each assigned facility and report their finding to the Director of Service Operations or Regional Service Manager. 
 
Documents to be verified are General Safety Inspection Checklist (2 pages), Attendance Record and Meeting Minutes, IIPP Reporting Form. Starting back in 2017, Quarterly shop equipment inspections checklists have been required.  March, June, September, and December are the months these checklists are now required. 
 
Documents missing from Safety Manual (IIPP Book) should be noted on Regional Managers inspection checklists as applicable or notify RSM. 
 
Regional Managers and Regional Service Managers are also to verify at each facility that the previous 3 years IIPP records are maintained in the manager’s office and are available for inspection at any time. 

XV.	TASK ASSIGNMENT AND COMPLETION SCHEDULE 
 
While the Store Manager is the individual assigned overall responsibility for the implementation of the IIPP, the required tasks may be shared. 
 
Service Managers are assigned safety training and the monthly safety inspection as a minimum requirement.  Other tasks may be assigned to the Service Manager; Shop Foreman may include all 4 monthly required documents as part of a complete IIPP Program in company facilities. 
 
Previously, IIPP was recorded in ways that became confusing for many, so to simplify, your trainings will be labeled and recording, and reporting must be completed by the 10th of the month (unless the 10th falls on Saturday or Sunday in which case the following weekday will be the due date for Service Managers to receive full bonus pay).  Example: IIPP Training topics will be available at 4WPTOOLBOX.COM   

When the “toolbox” main page opens, click the “service button” and locate the IIPP folder.  Topics will be posted with the month clearly stated for each topic.  For example, visit the web page above, then locate and open “July IIPP training topic” 
 
Using the current month topic provide safety training and complete the monthly documents.  The training documents are to be completed and faxed in (see 4-page monthly reporting and recording documents) by the 10th of the month.  

You will be given an adequate number of days to prepare for and complete your training prior to the due date of the 10th.  IIPP training topics will be available to all facilities on a quarterly basis.  Even though the first quarter topics are available at the same time, topics must still be reported, recorded, and trained in the month they are assigned. (Employees should not attempt to complete IIPP topics early or late outside of the month for which they are specified unless conducting new hire training or other on-the-job training) 
Topics labeled IIPP training topic February should be reported no later than Feb 10. 
Topics labeled IIPP training topic March should be reported no later than March 10. 
Topics labeled IIPP training topic April should be reported no later than April 10. 
And so on… 

REQUIRED FORMS TO COMPLETE IIPP PROPERLY EVERY MONTH  
 
The following forms are included in this Safety Manual and via electronic copies made widely available. 

•	Monthly Safety Reporting form 

•	Attendance record and Meeting Minutes  

•	General Safety Inspection Checklist (2 pages) 

•	Quarterly Shop Equipment Inspection Checklist.  Due in March, June, September, and December. 

These 4 pages listed above are the facilities proof of completion of monthly trainings.  Each training should be placed in the Safety Manual (IIPP book) every month under the correct month tab.  Stores not following this easy to use program should contact a Regional Manager, Regional Service Manager, or Director of Service Operations for clarification of program compliance and minimum requirements. 

NOTE:  The EHS Initial Incident Reporting Form (completed by the Manager) is an electronic form available to managers online and therefore is not included in this manual. 
 
For any or all questions regarding the information contained herein, contact Mark Allen, Director of Service Operations, or your Regional Service Manager. 
 
For reporting of any incidents or injuries, notify the EHS Department immediately and scan, mail the appropriate documents to areynolds@4WP.com, measley@4wp.com and HR@4wp.com.

In the unlikely event that the documents cannot be scanned, a digital photo of the document(s) may be submitted.